September 2018 Minutes
Waddingham Parish Council
Minutes of the Parish Council Meeting held on Wednesday 5th September 2018 at Jubilee Hall
Present:
Cllrs LJ Williams (Chair), GA Thacker, A Yates, A White, C Metcalfe (Vice-chair), Cllr J Hill, Cllr P Williams, Cllr R Coman, The Clerk, Cllr J Summers
10 members of the public
Public Participation:
A member of the public raised concerns regarding planning application PA138051. The planning officer had stated that the decision date would be 12th September however the permission was granted prior to this date and publicised on 30th August. The member of the public was also concerned that objections had not been responded to. Cllr Summers stated that WLDC planning department take in to consideration all views put to them before they make a decision but that they do not respond to individuals. All documents related to an application are posted on the WLDC planning portal. It is also the norm for the decision to be delegated to a planning officer rather than be decided by the planning committee.
Concerns were raised about the boundary hedge. Cllr Summers to speak to the planning officer regarding the concerns raised.
A number of members of the public raised concerns regarding PA138145. The roads are not suitable for the additional traffic that 84 chalet lodges would bring, very few local residents have been written to by the planning department regarding the application, including some of the immediate neighbours. The application appears to be ambiguous as to whether the lodges would be used for holiday homes or more permanent residences. The issue of local facilities being stretched have not been sufficiently addressed within the application. There were concerns about how the effluent from the site would be dealt with. The planning portal has not been working at all times making it difficult for people to register their representations with WLDC. The official date for representations is unclear. Numerous dates have been offered by the planning department. Cllr Summers stated that he will contact the planning officer in order to find a definitive date for representations to be made to the council.
0509/1 Apologies for Absence
Apologies accepted from Cllr A Watson
Cllr Strange also registered his apologies.
0509/2 Declaration of Interest
a. To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. Cllr Coman declared an interest in item 16 on the agenda. Cllr Hill declared an interest in item 12 on the agenda.
To note dispensations given to any member of the council in respect of the agenda items listed None requested
0509/3 Minutes of Previous meeting to be approved and signed
The minutes of the Council Meeting held on Wednesday 4th July 2018 were approved and signed as true and correct.
0509/4 Matters Arising
The Anglian Water leak reported by the clerk has now been repaired. The passive 30mph speed limit signs have been erected. A letter regarding lifting the s106 agreement on land in front of Mill Court has been sent to WLDC planning department.
0509/5 County Councillor's/District Councillor's report
Cllr Summers reported that he will convey the concerns raised regarding the planning applications back to WLDC.
0509/6 Police report
PCSO Law had provided a report which was read during the meeting.
0509/7 Clerk's report
Clerk has been using personal email addresses and waddingham.gov.uk addresses. To continue using both addresses to contact councillors until November. Footpath on Common Road which was reported has now been improved by LCC Highways.
0509/8 Finance
(a) Accounts for payment
(i) C Wright, salary and expenses- £530.88
(ii) MKS Groundcare, grass cutting- £345.60
(iii) Mole Control- £18.00
(b) Payments received
(I) None
(c) Change of Parish Council Bank Account- Resolved to continue to bank with HSBC at present.
0509/9 Correspondence for discussion-
(I) James Thompson Educational Charity- Cllr Thacker's term of office as the Parish Council Appointed Trustee expires on 7th September 2017. Proposed by R Coman that Cllr Thacker be reappointed. Seconded Cllr White. Resolved Cllr Thacker to be re appointed as trustee.
0509/10 To adopt a GDPR privacy notice- item to remain on the agenda.
0509/11 To review and approve the following policies and procedures
(a) Data protection policy- Resolved to adopt the amended policy.
(b) Publication Scheme- Item to remain on the agenda
(c) Documents and Record Management Policy- Item to remain on the agenda
0509/12 Highways Matters- Blocked drains on Millstone Way. It was reported that drains are being blocked by straw on Millstone Way. Resolved- clerk to place a notice in the Triangle urging residents and landowners to keep an eye on the drains and clear them if necessary.
0509/13 Planning matters- PA131085- Waddingham Grange, application for slurry tank- approved. PA137745- Wold View, demolition of timber building and erection of new building- approved. PA138051- Land odd Silver Street- application for 4 houses- approved. Cllr Summers to contact WLDC planning regarding concerns raised during public time. PA138145- Holywell Grange Snitterby- application for 84 chalet lodges- Cllr Summers to ask WLDC to confirm a definitive date for comments . Resolved Parish Council to leaflet parishioners and make them aware of the application. Plans to be made available to the public in the village hall. Parish Council to take on board the views of the parishioners in their response to WLDC.
0509/14 To resolve exact position on the Village Green in order to erect noticeboard- Cllrs resolved the exact position. Cllr White to erect board.
0509/15 Flood relief scheme and beck cleaning matters- Cllr P Williams reported that the beck has been cleared of stones and mud. Cllr White to remove some weeds from the beck.
0509/16 To resolve Beck planting plan and agree costing for payment- Resolved that payment for daffodil bulbs will be made upon receipt of invoice and letter from the applicant for the grant outlining the plans for the planting of the bulbs.
0509/17 To discuss and resolve storage of parish council documents- Lincolnshire Archives- Clerk reported that Lincolnshire Archives will store copies of Parish Council Minutes. Resolved- clerk to arrange for the minutes to be stored at the archives.
0509/18 Neighbourhood Plan report- nothing to report at present.
0509/19 Constable Ings Report- nothing to report at present
0509/20 Confirmation of date and time of the next meeting- Next meeting to take place on Wednesday 7th November 2018 at 7pm in the Village Hall.
0407/21 Items for next agenda
Precept estimate
The next meeting will be held on Wednesday 7th September 2018, 7pm at the Village Hall