November 2018 Minutes
Waddingham Parish Council
Minutes of the Parish Council Meeting held on Wednesday 7thth November 2018 at Jubilee Hall
Present: Cllrs LJ Williams (Chair), JA Hill, GA Thacker, PH Williams, A Watson, A White, AR Yates, R Coman, C Metcalf (Vice-chair), The Clerk
Public Participation:
12 members of the public were present.
A member of the public raised a number of traffic concerns on Redbourne Road. Matter discussed under item 11a of the agenda.
A member of the public had noticed that there are large brown patches on the Village Green. This could be due to chafer grubs. Chair to seek quotes to deal with the grubs.
0711/1Apologies for Absence
Cllr R Coman, Cllr Strange
0711/2Declaration of Interest
a. To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. Cllr A White declared and interest in item 15 on the agenda, PA 138504
To note dispensations given to any member of the council in respect of the agenda items listed None requested
0711/3 Minutes of Previous meeting to be approved and signed
The minutes of the Parish Council Meeting held on Wednesday 5th September2018 were approved and signed as true and correct.
0711/4 Matters Arising- It was reported that Cllr White and N Watson have erected the new village noticeboard. Cllr P Williams had made improvements to the footpath from Clock House Corner.
07/11/5 County Councillor's/District Councillor's report
None present
0711/6 Police report
Not present- Clerk to contact for a report.
0711/7 Clerk's report
Clerk reported that she has sent in an application to reclaim the VAT for the financial year 2017/2018.
0711/8 Discuss and resolve LCC Highways proposal for PC to accept responsibility for verge cutting
Following discussions it was resolved that the parish council do not wish to accept responsibility for the verge cutting as it would not be cost effective to do so.
0711/9 To discuss and review grass cutting contract 2019/20
Resolved clerk to place advertisement in the Triangle and on the village noticeboard with information of how to tender for the grass cutting. Clerk to ask for quotes for a 3 year contract.
0711/10 Finance and accounts for payment
(a)To approve and sign the monthly accounts for payment
Resolved to approve and sign for payments:
(I) C Wright, salary and expenses- £542.72
(II) MKS Groundcare, grass cutting £432.00
(III) D Coman, bulbs for beck (to be recouped from Constable Ings)- £67.02
(IV) Mole Control Caistor, mole control on village greens-£54
(V) A White, cement for erection village sign- £8.00
(VI) Waddingham Village Hall, room hire- £95
(b) Payments received- Northern Power grid, Way leave- £16.50
(c) The clerk gave a brief financial report (attached).
To estimate precept 2019/20- Resolved to estimate to precept for £7500, the same as for 2017/18.
0711/11 To Correspondence for discussion:
(a) Letter from Total Property Solutions Re The Marquis of Granby- The letter has been displayed on the village noticeboard. The pub is currently being marketed in order to find a new tenant. It is also being marketed for sale with Banks, Long and Co. The Parish Council have not been informed of this by WLDC despite the community right to bid. Resolved Cllr L Williams to contact Grant White, the community rights officer to discuss and feedback to the Council.
(b) Letter regarding traffic concerns on Redbourne Road- A number of members of the public attended the meeting to raise concerns about the traffic on Redbourne Road. An informal survey had been undertaking which suggested that many motorists using the road were speeding. The members of the public also felt intimidated by drivers using the road and a lack of pavement make the road more dangerous. PC Dougherty had suggested some measures which could be taken. Initially an Archer test needs to be carried out in order to collect accurate data. Resolve the parish council would support the parishioners request for an Archer test and clerk to contact Welton Aggregates to request that their drivers are made aware of the speed limit and ask that they drive accordingly.
(c) Winter Self Help and Mutual Aid- Resolved to request 2 1 tonne bags of grit to be delivered to Cllr A White and Cllr G Thacker. Cllr A White to be designated snow warden.
(d) Emergency Text Alert- Resolved Cllr A White to be designated person for the emergency text alert scheme.
0711/12 To adopt a GDPR privacy notice
Resolved to adopt the GDPR privacy notice. Cllr A Watson to place a copy on the website.
0711/13 To discuss and resolve street name for new development off Silver Street
Cllr Watson proposed the new development be named Millers Court. Seconded by Cllr White. Resolved clerk to contact WLDC to suggest the name Millers Court. Clerk to also make WLDC aware that the council do not want to take any responsibility for the unadopted road.
0711/14 Highways Matters-The surface of Clay Lane is now breaking apart. Clerk has reported this area before. Resolved to report again to Highways and forward photographs also.
0711/15-Planning Matters- PA138417-Old Chapel Court- application to erect 1 dwelling- it was confirmed this application is to erect a dormer bungalow not a 4 bed dwelling- resolved no objections. PA138390- Land off North Common Road- application to erect 4 affordable houses- resolved to object to not support the application due to safety concerns on to Common Road and insufficient detail in the application. PA138517- Land at South Carr, application to erect 1 dwelling- resolved no objections. PA138504- Land to South of Holgate House, application to erect 1 dormer bungalow- resolved no objections.
0711/16- Flood relief scheme and beck cleaning matters- It was reposted that a pipe has moved, the bank has slipped and the channel has been reduced by silt. Resolved Cllr White to contact Ingram Watson and the land owner to discuss remedial work. Concerns were also raised that the flood defences may have been compromised by the new left turn which had been created on to Redbourne Road for Cook and Watson farmers. Resolved Cllr L Williams to contact Estate Management team to discuss.
0711/17-Neighbourhood Plan Report- The Neighbourhood Plan committee are currently applying for the next tranche of grant funding. It has been decided to employ a consultant, Luke Brown, to further the plan. A site on Kirton Road has been decided upon as an allocated site for housing if needed. This is following consultation which suggested that parishioners want to minimise infill within the village.
0711/19-Constable Ings Report- Nothing to report.
0711/20- Confirmation of date and time for next meeting- the next meeting will be on January 2nd 2019 at 7pm at the Village Hall
0711/21-Items for the next agenda- War Memorial grants, VAT reclaim, Confirmation of precept request, Parish Council tree maintenance, Community Infrastructure Levy, Traffic Calming measures, Brandywharf footpath, Village Pub