2025 Minutes

Waddingham Parish Council

Minutes of the Parish Council Meeting held on Wednesday 3rd September 2025, 7pm at Jubilee Hall

Present:  Cllrs L Williams (Chair),  E Law, B Tiley,  A White, G Thacker & J Thacker, Cllr S Kirman

 

Cllr S Bunney

Police Inspector Head

Grant White, Resilience Team

The Clerk

14  members of the public                                           

 

Inspector Head addressed concerns that residents had following a recent incident in the village.  As the investigation is still ongoing, he was not able to comment in detail.  Inspector Head reported that following searches substances had been found in a property.  Due to the nature of the substances the police had to follow MOD guidance which meant residents had to be to evacuated from their homes and a cordon erected.  Unfortunately, residents had to be evacuated twice which was not ideal and learning has been undertaken from this about how things could be handled differently.  Inspector Head did stress that there were no terrorist or sinister intentions.  If the suspect was deemed to be a risk to the community he would not have been released so quickly. Residents did express that they were still concerned about any potential dangers to the community.  Inspector Head will update at the next Parish Council meeting in November.

 

Numerous residents attended to express concerns regarding traffic speeding in and out of the village on Radbourne Road.  The clerk had contacted the Lincolnshire Road Safety Partnership who replied.  As there have been no fatalities or accidents on this road it appears to not concern them.  However, they have agreed to undertake some investigations into the speed of traffic on the road as the Parish Council data from the SID is not acceptable to them. Inspector Head said that he will try to send some enforcement officers to the area but is struggling due to lack of officers.  The Parish Council will investigate the possibility of placing white gates at the entrance of the village.  A number of residents also said that they would be interested in joining a Community Speed Watch group.  This too will be investigated.

 

Members of the public raised concerns about HGVs from Welton Aggregates travelling through the village again.  The Council will contact Welton Aggregates again.  Clerk also to formally request through Cllr Bunney a weight limit be placed on the road.

 

98/25 Apologies for Absence  - Apologies were received and accepted from Cllr  P Williams & Cllr C Jones

 

99/25 Declaration of Interest 

To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. To note dispensations given to any member of the council in respect of the agenda items listed. – Cllrs Thacker declared an interest in item 16 on the agenda- Letting of roadside herbage.

 

100/25 Minutes of Previous Meeting to be approved and signed- The minutes from Wednesday 2nd July 2025 were signed as a true and accurate record.

 

101/25 Matters arising - none

 

102/25 County and District Councillors report -Cllr Bunney reported that he will be holding an event on 1st October to explain the options available for Local Government Reform.

 

District Councillor Duguid was not in attendance.

 

103/25 Police Report- Cllr White provided crime statistics however they covered Kirton in Lindsey too so were not an accurate record.  

 

104/25 Clerk’s report- The clerk reported that HSBC have dropped their monthly charge for parish council bank accounts.  The play equipment survey was due to take place at the end of August/beginning of September by ROSPA.  No report has been received yet.  The external audit has now been completed and report will be uploaded to the website.  Redacted forms were submitted.  It was reported that the forms with the original signatures should have been submitted instead.

 

105/25 Finance

(a) Schedule of payments and receipts:

 

(i) C. Wright, salary June- £357

(ii) C. Wright, salary July- £357

(iii) C Wright, expenses June and July- £33.50

(iv) AJ Williams, grass cutting (2nd, 14th, 30th July)- £486 

(v) Lincolnshire Tree Service, tree survey- £540

(vi) PKF Littlejohn, external audit (due to expenditure over £25,000) -£252

 

Current Account Balance- £7110

Reserve account balance- £5886

106/25 Correspondence for discussion or information

(a) Litter on the Village Green- a letter had been received regarding litter being left on the Village Green.  This has been resolved between meetings.  WLDC to empty bins more frequently and the school have reminded children to take litter home if the bins are full.

(b) Concerns regarding speeding vehicles on Redbourne Road- following discussions during the public participation time it was resolved that the council will investigate initiating a Community Speed Watch Group.  There will need to be enough volunteers to take this forward.  Anyone willing to join a community speed watch group should contact the clerk at waddinghamparishcoincil@gmail.com.  Placing gates at the entrance to the village will also be investigated.  Inspector Head has agreed to send officers to carry out some enforcement when staffing allows.  The Road Safety Partnership have agreed to carry out their own speed survey.

(c) Local Government Reform- Cllr Bunney will be holding sessions where people can hear the options and state their preferences.

(d) Complaint regarding Welton Aggregates Vehicles- following discussions in public time it was resolved that Cllr White will contact Welton Aggregates, the Clerk will also write to Welton Aggregates.  Clerk to write to Cllr Bunney to request a weight limit be placed on the roads.

 

107/25 Emergency Plan Update- Cllr Tiley has circulated the plan with some amendments for consideration but has further amends to add, including for the Community Emergency Planning Group document.  Cllr Tiley will make these amends and send out to Parish Councillors giving them a week to comment and/or endorse.

 

108/25 To discuss and resolve a plan of action following recent tree survey- The clerk has circulated a copy of the survey provided by Lincolnshire Tree Services to the Councillors.  There were a number of recommendations suggested.  None of the suggestions were high risk.  Cllr White to review the report in more detail prior to the November meeting when a decision will be made as to which recommendations need taking forward. Consideration will be given to resident privacy before any pruning takes place.

ACTION: Cllr White

 

109/25 Flood relief scheme and beck cleaning matters including concerns raised about erosion- It was reported that the flood relief scheme is all working well.  

Quotes have been received for the work needed to repair the beck where there are signs of erosion and to clear the beck of weeds.  Due to the costs involved further quotes are needed.  Cllr White to contact I Moore to ask him to requote for a smaller area as some areas quoted for are not the Parish Council’s responsibility.

Clerk to contact the Environment Agency regarding the bank erosion.

Clerk to write to local land owners regarding their riparian rights on the land adjacent to Redbourne Road.

ACTION: Cllr White & Clerk

 

110/25 Play Area- ROSPA have confirmed they will undertake the annual safety check in August or September. The clerk has not yet received confirmation that this has taken place.

 

111/25 Constable Ings Trust- nothing to report.

 

112/25 North Ramper update-No further update.

 

113/25 Letting of roadside herbage- Map provided for the area which is being rented.

 

114/25 Highways Matters to include any issues that arise- The drains near the entrance of the Wolds need some attention.  Cllr Bunney advised to report on fixmystreet.com.  Clerk to request the road sweeper visit the village.

ACTION: Clerk

 

115/25 Planning Matters to include any issues that arise after distribution of the agenda but before the meeting- planning appeal WL/2024/00776, application to erect one agricultural storage building, Waddingham Grange.  No comments to make

 

116/25 Streetlighting update- Cllr L Williams reported that Grant White has confirmed there will be 3 new street lights installed in the village.  There is no time span for this as yet.

 

117/25 To discuss any progress regarding acquiring land for allotments- Cllr Jones was absent from the meeting but had emailed the clerk to confirm that there has been no further progress made.

 

118/25 Confirmation of date and time of next meeting  2025 – The meeting date was confirmed to be November 12th rather than the previously advertised November 5th (to avoid Bonfire Night- Jubilee Hall 7pm 

 

119/25 Additional Items for the November agenda- Update from Inspector Head regarding the recent police incident.

 

Meeting closed at 20.48