May 2022 Minutes
Waddingham Parish Council
Minutes of the Parish Council Meeting held on Wednesday 4th May 2022 at Jubilee Hall
Present: Cllrs L Williams (Chair), GA Thacker, P Williams, J Thacker, J Hill, A White, B Finnegan, R Coman, S Kirman & the Clerk
Cllr Bunney & Cllr Summers
0 members of the public
Public participation
0405/1 Election of Chair
Cllr White nominated Cllr L Williams. Seconded Cllr P Williams. All agreed. Resolved Cllr L Williams to be chair
0405/2 Election of Vice Chair
Cllr P Williams nominated Cllr A White. Seconded Cllr G Thacker. All agreed. Resolved Cllr A White to be vice-chair.
0405/3 Apologies for Absence
Apologies were accepted from PCSO Law
0405/4 Declaration of Interest
a. To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. Cllr A White declared an interest in planning matters PA144572. To note dispensations given to any member of the council in respect of the agenda items listed None requested.
0405/5 Minutes of Previous meeting to be approved and signed.
The minutes of the Parish Council Meetings held 2nd March 2022 –noted that Cllr Coman’s attendance at the January meeting needs adding to the website. Minutes then signed as a true and accurate record
0405/6 Matters Arising- None
0406/7 County Councillor/District Councillor Report
Cllr Bunney reported that Highways are still pursuing the possibility of gaining more money from Central Government to improve the roads as the previous campaign has been unsuccessful. Money has been put aside for adult social care in the county. A new traffic unit has been set up on the A631. Following this it appears that motorcycles have been slowing down. Cllr L Williams reported to Cllr Bunney that the corner at Stainton Avenue is now lower than the road surface where the bank has fallen. The issue of ownership of the flood defence system is still ongoing. This is a concern for the council who have maintained it until last year.
Cllr Summers circulated a picture of the new WLDC waste depot at Caenby Corner.
He raised concerns about the possibility of 7000 acres of prime arable land being used for a solar farm in West Lindsey. This would clearly lower food production in the area. Cllr Summers suggested that other options should be investigated before using prime arable land.
0405/8 Police report
PCSO Law had sent an incident repot for the period 15/02/22 to 04/05/22.
There were 4 incidents of interest to the parish. Two were crimes, 1 theft and one burglary.
0405/9 Clerk's report
Nothing additional to report that is not covered on the agenda.
0405/10 Finance
(a) Accounts for payment- resolved to pay
(i) C. Wright, salary and expenses- £570.40
(ii) LALC- Website maintenance- £180
(iii) LALC- Annual Subscriptions- £225.19
(iv) AJ Williams- Grass-cutting- £192
(v) Village Hall Hire- £60
(vi) Community Action Suffolk- Insurance- £154.28
(B) End of year audit of accounts
The clerk presented the year end accounting statements prepared to proper accounting practices for the period 1st April 2021 to 31st March 2021. Thanks to the internal auditor P Yarnell at Cassells, Market Rasen. Resolved to approve the Annual Governance Statement and to approve the Accounting Statement for the period.
Clerk to contact HMRC as VAT reclaim has not been repaid.
ACTION: Clerk
0405/11 Correspondence
All correspondence has been circulated.
0405/12 Parish Council email addresses
Parish councils have been advised by LALC that all councillors should have a separate email address for parish council business. Guidance has been circulated by the clerk. Currently 2 councillors and the clerk do have separate email address. Resolved all Councillors need to set up a suitable email address as per guidance issued by LALC.
ACTION: All
0405/13- To resolve to accept new model code of conduct from WLDC
Unanimously agreed to accept the new code of conduct. Resolved to accept the new code of conduct.
0405/14 To discuss ways to mark the Platinum Jubilee
WLDC have approved a grant of £700 for celebrations to mark the Jubilee. The parish has planned a picnic on the village green on Saturday 4th June. The grant will be spent on children’s entertainment, refreshments and clean-up costs
0405/15 Flood relief scheme and beck cleaning matters
Application to spay the beck with herbicide has been submitted to the Environment Agency.
*Since the meeting permission has been granted. Clerk to contact AJ Williams to complete the work.
0405/16- Cllr L Williams has completed the application form to transfer the playpark money to the parish council account. Further guidance now needs to be sought from the bank to proceed.
ACTUON: Cllr L Williams
0405/17 Constable Ings Trust- Grants are available from the trust to improve the local environment. £6000 has been granted from the Trust to pay for the speed indicator devices.
0405/18 Highways Matters– Including update on SIDS purchase.
Following the March meeting the clerk and Cllr L Williams met with Graeme Butler from the Road Safety Partnership to discuss where reactive SID could be placed with in the village. One will be permanently located on Redbourne Road and one will be moved to different locations. The clerk has ordered two SID which are due to be delivered within 6-8 weeks.
0405/19 Planning Matters PA143822- Planning application for change of use of post office to 1 dwelling- public consultation underway- granted. PA144572- application for garden room extension, Holegate House- no objections
0405/20 Telephone box refurbishment update- The phone box refurbishment had halted due to the weather. Clerk to contact group to see if they need any assistance.
0405/21 Confirmation of date and time of next meeting Wednesday 6th July 7pm at the Village Hall
0405/22 Additional items for the next agenda- Benches on the village green.
Meeting closed at 9.00pm