March 2024 Minutes
Waddingham Parish Council
Minutes of the Parish Council Meeting held on Wednesday 6th March 2024, 7pm at Jubilee Hall
Present: Cllrs L Williams (Chair), P Williams, G Thacker, J Thacker, C Jones, S Kirman, E Law, B Tiley, Cllr A White and the Clerk
County Councillor S Bunney
7 members of the public
Public participation- Following the consultation event held at the village hall regarding the siting of play equipment in the village, the clerk had received a number of emails. The vast majority of emails were from people supporting the idea of a play equipment on the Village Green. Two emails were opposed to the suggested site. Cllr Williams explained that the money to purchase the play equipment had been raised a number of years ago and recently added to by WLDC through grant funding. She explained that an alternative site which has been suggested by residents, beyond the village hall, is not viable. The village hall has confirmed that this area is used by the pre-school, for overflow parking and for events. Therefore, they are not willing to lose the space. Cllr L Williams asked if anyone had any additional comments to make regarding the play area which they had not already raised in their correspondence. One member of the public raised concerns that comments may have been made by people who live outside of the parish and suggested that these comments should not be taken into account. Most emails received did not include a postal address so it is impossible for the council to know if they are from residents or not. Another member of the public raised concerns that the proposed area has been known to flood. Another member of the public asked if all councillors had been given the correspondence. The clerk confirmed all emails had been circulated to all councillors. Cllr Kirman stated that he had not received them despite being on the mailing list. Paper copies were handed to Cllr Kirman.
A member of the public commented that it is sometimes difficult for large vehicles to travel down the High Street due to parked cars.
19/24 Apologies for Absence- None
20/24 Declaration of Interest
a. To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. To note dispensations given to any member of the council in respect of the agenda items listed- Cllr Law declared and Cllr L Williams declared an Other Registerable interest as members of the Village Hall Committee (agenda item 10 and 16 on the agenda). Both councillors had sent a written request for a dispensation when discussing this matter. A dispensation was granted.
21/24 Minutes of Previous meeting to be approved and signed.
The minutes from Wednesday 3rd January 2024 were signed as a true and accurate record.
22/24 Matters Arising- Cllr G Thacker enquired about the flooding signs. Clerk confirmed that she needs to confirm the order.
23/24 County Councillor/District Council report- District Councillor Duguid was not in attendance.
County Councillor Bunney reported that LCC have received additional money for Highways to provide electric charge points and improvement of footpaths. There has been a delay repairing the flood relief scheme which has been due to the land agent and land owner. There may be a financial implication because of this. The land owner is now happy to proceed.
24/24 Police report-Cllr White reported that there have been 4 outbuilding break ins in the parish. One of these was in Waddingham. There was 1 report of verbal abuse.
25/24 Clerk’s report- Nothing additional to agenda items.
26/24 To consider requests for grant funding from the Triangle and Waddingham PCC- Resolved to grant £400 to the Triangle to support with running costs and £400 to Waddingham PCC towards the upkeep and grass cutting at the church.
27/24 Finance
(a) Schedule of payments and receipts
(i) C. Wright, salary February- £293
(ii) C. Wright, salary March- £247.60
(iii) C Wright, expenses February and March- £55
(iv) Ian Moore Contraction, culvert clearance- £650
(v) LALC annual subscriptions- £240.68
(vi) PAYE, £163
Cllr Williams gave a brief financial report. Having scrutinised the accounts she advised that the council need to be careful with spending in the forthcoming financial year.
ACTION: Clerk
28/24 Correspondence for discussion or information- All correspondence has been circulated.
(i) Electric vehicles charging locations- it was agreed that the village hall car park would be a suitable location. Clerk to forward contact details to LCC. Clerk to also ask for the footpaths to be cleared and further streetlighting to be considered.
(ii) To note changes to planning application consultations – noted
(iii) Letters regarding play equipment- letters have been circulated. Points raised will be considered and discussed at the extraordinary meeting on 3rd April.
ACTION: Clerk
29/24 Review or Council Policies and Procedures- The policies and procedures were reviewed. Some minor changes were made. To be reviewed again in 2026. Standing Orders to be reviewed at May meeting.
ACTION: Clerk
30/24 Removal of village post box-. Cllr L Williams has contacted the Post Office again to request an additional post box. Cllr Williams will continue to follow up the matter.
ACTION: Cllr L Williams
31/24 Flood relief scheme and beck cleaning matters-. Blockages from the beck were successfully removed and the water is now running under the bridge more easily. The non-return valve has been fitted to the culvert.
32/24 To discuss repair and refurbishment of bridge barriers- Cllr G Thacker had obtained a quote to repaint the barriers, remove old wood and replace with treated timbers. The quote was £949. Cllr White and Cllr P Williams to assess the safety of the barriers prior to seeking further quotes.
ACTION: Cllrs White & P Williams
33/24 To review and adopt Emergency Plan- Thanks were offered to Cllrs Law and Tiley for the work they have undertaken on the plan. The plan had been circulated and it was resolved to adopt the plan. Personal details to be redacted prior to publishing. A paper copy will be held in a suitable location (yet to be finalised).
34/24 Play area update – The clerk, Cllr L Williams and Cllr P Williams have visited Lloyds Bank to try to recover the funds from the playpark which Lloyds Bank which the bank have accidentally moved to the dormant asset scheme. Lloyds Bank confirmed they will send a cheque once the problem has been solved. Following the number of emails received regarding the play area it was resolved to hold an extraordinary meeting 3rd April 2024. Cllr L Williams to contact the supplier of the play equipment to ask for advice regarding drainage and to ask for more pictures of the proposed equipment.
ACTION: Cllr L Williams
35/24 Constable Ings Trust- To sign mandate for Skipton Building Society Account- Resolved that there should be 2 signatories to sign for withdrawals from the account. Clerk to return paperwork with a copy of the minutes.
ACTION: Clerk
36/24 Highways Matters- There is a large pothole in need of repair on Redbourne Road. Cllr L Williams to report on fixmystreet. The footpath between Snitterby and Waddingham needs clearing as it is too overgrown for pushchairs. Clerk to contact LCC. Post Office and Shop signs need to be removed as now there is no post office or shop it is misleading.
ACTION: Clerk & Cllr L Williams
37/24 Planning Matters: PA147687 re PA141907,application for approval of reserved matters to erect 4 dwellings land east end of the Wolds- condition discharged.
38/24 To discuss and review streetlighting in the village- Historically there were more streetlights in the village. Cllr Williams
/White to carry out a review.
ACTION: Cllr Williams/White
39/24 Confirmation of date and time of next meeting 3rd April 2024 Jubilee Hall- 7pm
40/24 Additional items for the May agenda- Maintenance of North Ramper and suitable locations for a speed camera on the High Street
Meeting closed at 8. 54pm