September 2024 Minutes
Waddingham Parish Council
Minutes of the Parish Council Meeting held on Wednesday 4th September 2024, 7pm at Jubilee Hall
Present: Cllrs L Williams (Chair), C Jones, E Law, A White, B Tiley,
County Councillor S Bunney
5 members of the public
Public participation: The issue of the missing post box was raised by a member of the public. It was explained that the Parish Council have been trying to either get it replaced or the existing one moved to a more central position. Royal Mail have already said that they have no plans to replace the one that was removed from the old post office and have not responded to our request to have the existing one moved to a more central position. It was agreed that the Parish Council will continue to try to get this remedied and that they will go higher in their efforts for a response, especially with respect to fair access for the elderly and disabled. Cllr. Bunny will support our endeavours. The issue of parking at school pick-up time was raised. Cllr. Jones will liaise with the school to try to alleviate this.
98/24 Apologies for Absence - Apologies were received and accepted for Cllr P Williams and Cllr S Kirman and the clerk.
99/24 Declaration of Interest
To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. To note dispensations given to any member of the council in respect of the agenda items listed. – None
100/24 Minutes of Previous Meeting to be approved and signed
The minutes from 31st July 2024 were signed as a true and accurate record.
101/24 Matters arising
None
102/24 County and District Councillors report
Cllr Bunney commented on his concerns about Police coverage in rural areas with there being virtually no actual presence in the area. He has expressed his concerns to the Chief Constable and our MP.
It was again noted that our district Councillor has not attended any meetings or contacted us since his election. The PC will contact the relevant people to see if this can be remedied as we are feeling the absence of the support of our district councillor. ACTION:Cllr L Williams
103/24 Police Report
Cllr White noted one incident of an attempted break-in which was dealt with well by the police. He also said that the website of police reports is very difficult to navigate especially when drilling down to local levels.
104/24 Clerk’s report- Nothing due to absence of Clerk
105/24 Finance
(a) Schedule of payments and receipts- approved
(i) C. Wright, salary August- £293
(ii) C. Wright, salary September- £293
(iii) C Wright, expenses June, July- £20
(iv) AJ William, grass cutting- £192
(v) Play quest £13002.20
(vi) MD Signs - £25
(vii) Mr & Mrs Grafton, phone box refurb £64.14
(viii) WLDC litter bin £102.00
ACTION: Clerk
Payments received
VAT reclaim - £641.10
Current Account Balance £4903.95
Reserve Account Balance £3598.89
106/24 Triangle Grant
It was resolved to pay the Triangle a grant of £450. ACTION: Clerk
107/24 Healthwatch Lincolnshire
2 Public surveys were received. It was resolved to circulate these to the public through Waddingham Working Together (WWT) on Facebook and through the Parish Council website.
ACTION: Cllr Law
ACTION: Clerk
108/24 Winter Fuel Payment Information.
A poster was received which has been circulated via WWT and in the notice board.
109/24 Dangerous Parking of vehicle on Snitterby Road junction.
A letter was received about this, the sender has been thanked and the PC will ask people to park considerately and safely in the meeting summary in the Triangle. ACTION: Cllr L Williams
110/24 LCC Mineral and Industrial Waste Plan.
Information about the consultation on this plan has been received.
111/24 Letter re library in Old Phone box.
A letter has been received about the use of the library. A guide to the use of the library will be put in the phone box ACTION: Cllr L Williams
112/24 Removal of Post Box.
It was resolved that the Parish Council will continue to try to get this remedied and that they will go higher in their efforts for a response, especially with respect to fair access for the elderly and disabled. ACTION: Cllr L Williams
113/24 Website service agreement
It was resolved to renew this agreement with LALC. A question was asked about the cost of this. ACTION: Clerk
114/24 Flood Relief Scheme and beck cleaning matters.
It was noted that the Flood defence Channel and beck have been inspected by Cllr White and several branches removed from the channel. (One large branch remains which will need two people to remove it.) It was noted that the remedial works on the defence channel are in progress. The gradient of the bank has been significantly reduced and is being reinforced. The spare soil has been deposited on the Channel edge where it was too low.
It was resolved that in future the Parish Council will not use Glyphosate weed killer in the Beck. Instead, it will be necessary to remove the weeds physically. This will incur a greater cost so it was resolved that the cost of this will be added to the precept for 2025/26. Meanwhile the growth of the large irises currently in the beck will be monitored.
115/24 Repair and Refurbishment of barriers
Painting of the metal railings will start on 7th September 24. The wooden railings will be replaced later in September. Cllr White to liaise with all stakeholders. Cllr L Williams to arrange cheque for payment of works from the Constable Ings account. ACTION: Cllr White
ACTION: Cllr L Williams
116/24 Play Area
The bin has been ordered and paid for. It will be installed and emptied by West Lindsey. The sign has been received and will be installed by Cllr White. The inspection schedule instructions have been received from PlayQuest. Cllr White will carry out and record the day-to-day inspections. Cllr L Williams will contact PlayQuest to find out the price of the annual inspection. The cover of this cost will be discussed at the next meeting. Questions were raised about whether the play equipment has been added by the Clerk to the asset register and insurance. ACTION: Cllr White
ACTION: Cllr L Williams
ACTION: Clerk
117/24 Constable Ings Trust
Nothing to report.
118/24 North Ramper update
Nothing to report
119/24 Letting of roadside herbage
This will be discussed at the next meeting.
120/24 Highways Matters
It was resolved to engage a contractor to do carry out remedial works on the banks of the beck and the drainage pipes as it runs along Stainton Ave. Cllr White to liaise with the contractor. Cllr L Williams to arrange cheque payment for the works from the Constable Ings account.
ACTION: Cllr White
ACTION: Cllr L Williams
121/24 Planning Matters
PA2024/740 Planning to extend the existing site of the quarry onto land north and east of Slate House. It was resolved that Cllr L Williams will contact the chairman of Redbourne Parish Council to get information about their views on this development. ACTION: Cllr L Williams
122/24 Streetlighting update
No report due to absence of Cllr P Williams
123/24 Marking Remembrance
It was resolved to purchase 20 lamppost poppies at £5 each, and two silhouette statues at £70 each, to be placed around the villager and on The Green area near the big tree. Cllr Jones to organise purchase and installation. He will also purchase as a donation to the village, a planter made from recycled plastic to create a suitable area on the Green. Cllr’s Williams and White to inspect and do any remedial works on the cenotaph and area.
ACTION: Cllr Jones
ACTION: Cllrs Williams and White
124/24 Social Media
It was resolved that the Parish Council will put information on Waddingham Working Together Facebook page (Cllr Law) and the Parish Council Website (Clerk), including surveys, information etc. ACTION: Cllr Law
ACTION: Clerk
125/24 Neighbourhood Plan
It was discussed whether the Parish Council wanted to have another attempt at creating a Neighbourhood plan. It was resolved not to do so at this time.
126/24 Confirmation of date and time of next meeting 6th November Jubilee Hall 7pm.
127/24 Additional Items for the November agenda.
It was resolved that the items re planning and Highways should be worded
Planning Matters PA 2024/… and any others that arise before the meeting.
Highways matters including any other issues that arise before the meeting