November 2019 Minutes Annual Parish Council Meeting
Waddingham Parish Council
Minutes of the Annual Parish Council Meeting held on Thursday 21st November 2019 at Jubilee Hall @7pm
Present: Cllrs LJ Williams (Chair), JA Hill, GA Thacker, PH Williams, A Watson, R Coman, A White & The Clerk
3 members of the public
A member of the public reported that heavy agricultural machines and mud from the machinery are causing significant damage on Church Road to the footpath and road surface. Reports that the village green has been damaged have also been received. One of the farmers has contacted the Parish Council and left his contact details. He stated that the damage to the green will be made good once the weather improves. The Parish Council will write to the farming company regarding the issues. It was suggested that the machinery should use a different access point to the fields.
A member of the public suggested that safety/protection signs should be placed along the flood relief channel as during the recent high-water people were gathering at the culvert on Redbourne Road where the water was travelling quickly and at force. It was also reported that an area down Clay Lane needs ‘grassing out’ Letters to be sent to Day Farming Company and Waite and Sons thanking them for their help during the recent period of heavy rain. The flood relief channel had worked well during the heavy rain. The Environment Agency and WLDC have now been invited to evaluate the relief channel.
A member of the public requested clarification from the Parish Council as to what the Scouts need to do to obtain grant funding. It was advised that the Scouts should write a personalised letter to the Council following the initial generic letter which was received.
2111/1 Apologies for Absence
None received
2111/2 Declaration of Interest
a. To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. None
To note dispensations given to any member of the council in respect of the agenda items listed None requested
2111/3 To resolve to move into closed session
Cllr L Williams proposed to move into closed session. Seconded Cllr Watson. All agreed. Resolved to move into closed session.
2211/4 To review correspondence ‘Information Rights Concern’ and resolve what action the council will take.
Correspondence regarding Information Rights Concern was discussed. Having sought advice from the ICO the Parish Council resolved to respond to the correspondence stating that the Parish Council does not hold the information requested and additional concerns raised in the correspondence were unfounded. The matter is now closed.
2211/5 Additional items for the next agenda
The next meeting will be held 8th January @7pm at the Village Hall- Meeting closed at 8.47pm